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Title
Text copied to clipboard!Project Site Coordinator
Description
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We are looking for a Project Site Coordinator to support the successful planning, coordination, and execution of on-site project activities. This role is essential for keeping construction or field-based projects organized, on schedule, and aligned with quality and safety expectations. The Project Site Coordinator serves as a central point of communication between project managers, contractors, suppliers, site supervisors, and clients, helping ensure that all moving parts of a project work together efficiently.
In this position, you will monitor daily site operations, track progress against timelines, coordinate deliveries and materials, maintain project documentation, and help resolve logistical issues that may affect productivity. You will also assist with scheduling labor, organizing meetings, preparing reports, and ensuring that site records are accurate and up to date. A strong understanding of site procedures, documentation practices, and communication workflows is important for success in this role.
The ideal candidate is highly organized, detail-oriented, and comfortable working in fast-paced project environments. You should be able to manage multiple priorities at once while maintaining clear communication with internal teams and external partners. Experience in construction, engineering support, facilities projects, or field operations is highly valuable. Familiarity with safety standards, permit tracking, procurement coordination, and project administration will also be beneficial.
A successful Project Site Coordinator is proactive and practical. You should be able to anticipate site needs, identify potential delays, and support solutions before issues escalate. This role requires strong interpersonal skills, as you will regularly interact with diverse stakeholders and help maintain a productive, professional site environment. You may also be asked to support compliance checks, attendance logs, equipment coordination, and document control processes.
This opportunity is well suited for someone who enjoys combining administrative coordination with hands-on project support. If you are motivated by structured problem-solving, teamwork, and helping projects move smoothly from one phase to the next, this role offers a meaningful path for growth. You will play an important part in helping the project team deliver work safely, efficiently, and according to plan, while contributing to overall site performance and client satisfaction.
Responsibilities
Text copied to clipboard!- Coordinate daily site activities with project managers, supervisors, and subcontractors
- Track project schedules and report progress against milestones and deadlines
- Organize material deliveries and confirm availability of tools and equipment
- Maintain accurate site documentation, logs, reports, and correspondence
- Support site meetings by preparing agendas, notes, and action item follow-up
- Monitor compliance with safety procedures and site access requirements
- Assist with labor scheduling and coordination of contractor attendance
- Communicate project updates, issues, and changes to relevant stakeholders
Requirements
Text copied to clipboard!- Experience in site coordination, construction administration, or project support
- Strong organizational skills with the ability to manage multiple tasks
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office and project documentation tools
- Ability to read schedules, reports, and basic technical documents
- Knowledge of site safety practices and operational procedures
- Attention to detail and accuracy in recordkeeping and reporting
- Ability to work independently and collaboratively in dynamic environments
Potential interview questions
Text copied to clipboard!- How many years of site coordination or project support experience do you have?
- Have you worked on construction, engineering, or field-based projects before?
- Are you comfortable coordinating with subcontractors, suppliers, and site teams?
- What tools have you used for scheduling, reporting, or document control?
- How do you handle competing priorities in a fast-paced site environment?
- Are you familiar with site safety procedures and compliance documentation?
- Can you reliably travel to or work from project sites as required?
